Following on from our last blog post, we have been asked by several clients about how to backup their email. There is a different answer for those using Mac, Microsoft Outlook, Outlook Express and Vista but I will start with the most common; Outlook 2007/2003/2002.
First you need to download a backup tool from the official Microsoft website. This is a small file and will take less than a minute to download. To install the file:
1. Turn off Outlook
2. Save the file to your computer
3. Run the program
To back up your emails you can find the instructions on the Microsoft website or follow these instructions:
1. Start Outlook
2. Under the 'file' menu you now have a 'backup' option, select it
3. In the new window select 'options'
4. here you have 3 selections to make:
1 - if you want an automatic reminder to help you backup regularly, check the box under the 'reminder heading, and select the number of days.
2 - under 'backup files' select which email folders you want to backup.
3 - Under 'file location' select the location where you want your emails backed up to. When you are done press 'OK'.
It’s that simple. Now the key is that when your computer has done a backup, you need to save the backup file onto a CD, DVD, USB, external hard drive or another computer to make sure it is safe in case something happens to your data.
BACK UP YOUR DATA REGULARLY!
P.S. To backup your files on Vista you can follow the instructions via this link.
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